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Your ECVS

Become a Diplomate

Coronavirus / COVID-19

The ECVS Credentials Committee and Board of Regents, are aware of the concerns that most Residents and Supervisors have regarding the significant impact of the Covid-19 pandemic on the ECVS residency training programme. Further information on measures taken by the ECVS and instructions how to log activities during the "lockdown" can be found >here.

In order to become a Diplomate, veterinary surgeons, known as Residents, must undergo a rigorous Training Programme in either Large or Small animal surgery, supervised by recognised veterinary specialists (Diplomates). Below is the information and reporting forms required to complete your evaluation once enrolled as a Resident.

For more information regarding becoming a Resident, please read the How to become a specialist document or contact the ECVS office.

Occasionally, open Residency positions are advertised on our website. Check the job ads.

ACVS Diplomates can apply to become ECVS Diplomates - read more here.

Once you have successfully completed the Training Programme you will be considered for the final Board Examination.


Residents and Alternate Trainees

Contact information: Please direct all correspondence pertaining to applications, Annual Reports, Credentials, Programmes and Programme recertification at credentials@ecvs.org. This will assure that your message reaches the right person and can also be dealt with in case of personal absences.

The ECVS Training Brochure has been updated and is valid as of 1 August 2019:

ECVS Training Brochure

All Residents and Supervisors are expected to familiarise themselves with and adhere to these guidelines when applying and submitting Annual Reports and Credentials. The reporting modalities are described in Chapter 9. How to report to ECVS of the Training Brochure.

Important Information:

Note: The 'Instructions' menu in RED has recently been updated with further details on how to submit annual reports and credentials. All Residents reporting through RED are kindly asked to read the instructions when submitting their reports.

  • Large Animal residents (ALL - existing and new applicants) report their activities via the Resident Electronic Database (RED; accessible via 'your ECVS') from August 2019. If you do not see the link to RED in 'your ECVS', please contact the office at credentials@ecvs.org.
  • Small Animal residents accepted to an ECVS training programme from 1 July 2019 onwards report their activities via the Resident Electronic Database (RED; accessible via 'your ECVS') from now on. If you do not see the link to RED in 'your ECVS', please contact the office at credentials@ecvs.org.
  • Small Animal residents started before 1 July 2019 report their activities via the previously used platform as per the instructions in the Training Brochure, Chapter 9., 2b) (page 28).
  • Note: As of July 2020, hard copies and CDs / USB sticks are no longer required. Residents submit their reports online only. Scanned signatures are required.

Also observe our > special COVID-19 reporting instructions

Deadlines for all Annual Reports and Credentials submissions:

  • 31 July: deadline for Annual Reports to be submitted online and to the ECVS office.
  • 15 August: deadline for Credentials to be submitted online and to the ECVS office.

These deadlines remain in place for the Coronavirus / COVID-19 crisis, but hard copies and USB sticks / CDs are no longer required.

Reporting Forms

Attention: The table below lists only the forms which need to be downloaded from the ECVS webpage and completed. Please refer to the Evaluation form for a complete list of documents to be submitted per year.

Please make sure to download the current forms each year and do not reuse and overwrite old forms.

> Special COVID-19 reporting instructions

Annual Report VSRP & VSTP (years 1-6) Credentials (final year) Training Programmes
application, changes, recertification

Evaluation form (pdf)
for SA Residents accepted before 1.07.2019

Evaluation form (pdf)
for SA Residents accepted before 1.07.2019

Evaluation form (pdf)

Supervisor statement (doc)
for SA Residents accepted before 1.07.2019

If the programme has been affected by COVID-19, please use the > updated Supervisor statement

Supervisor statement (doc)
for SA Residents accepted before 1.07.2019

If the programme has been affected by COVID-19, please use the > updated Supervisor statement

Supervisor statement (doc)

Programme log summary for small animals (xls)
for SA Residents accepted before 1.07.2019

Programme log summary for small animals (xls)
for SA Residents accepted before 1.07.2019

Alternate training element application form (rtf)

Surgery case log small animals (xls)
for SA Residents accepted before 1.07.2019

Surgery case log small animals (xls)
for SA Residents accepted before 1.07.2019

Recertification log files Small animal (rtf), Large animal - general (rtf), Large animal - equine (rtf)

Activity log (doc - please see example how to complete example for COVID-19 interruption)
for SA Residents accepted before 1.07.2019

Activity log (doc - please see example how to complete example for COVID-19 interruption)
for SA Residents accepted before 1.07.2019

 
Documentation of Aneasthesia (pdf) / Diagnostic Imaging (pdf) / Pathology (pdf) / Internal Medicine (pdf) speciality training. Documentation of Aneasthesia (pdf) / Diagnostic Imaging (pdf) / Pathology (pdf) / Internal Medicine (pdf) speciality training1)  

Presentation log (doc - please see example how to complete example for COVID-19 affected meetings)
for SA Residents accepted before 1.07.2019

Presentation log (doc - please see example how to complete example for COVID-19 affected meetings)
for SA Residents accepted before 1.07.2019

 
Annual report fee (pdf) Application form Credentials submission (rtf)  
  Credentials evaluation fee (pdf)  

 

 

 

 

 

 

 

 

 

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1) If the original signed form has been submitted and approved in a previous year, it does not need to be sent again with the credentials package.

Further information:

  • Where to publish - for a list of accepted journals please consult the training brochure, Element 8: Produce, publish and present Clinical Research.
  • Requirements for surgical procedures - are listed in the training brochure, Element 3: Case load of adequate size, standard and variety.
  • Updated coding information is available for all SA residents, particularly for those in training before July 2019, in the training brochure: Element 3 pages, 18 and 19.

Resident Ombudsman

The role of the ombudsman is to represent the interests of the Residents enrolled on ECVS training programmes. The typical duties of an ombudsman are to investigate complaints and attempt to resolve them, usually through recommendations or mediation.

The ombudsman is independent of all ECVS committees. He/she is appointed by the Board of Regents. The currently appointed ombudsman is former Chair of the Board Roger Smith.

How to contact the ombudsman

Residents wishing to contact the ombudsman can write to ombudsman@ecvs.org.

In their first contact email, they do not need to disclose any reasons for wanting to speak to the ombudsman. The request will be forwarded to the ombudsman entirely confidentially. Ombudsman and Resident will then continue the conversation directly via email, telephone or online.

Both Resident and ombudsman can request or suggest a different individual to consult if a conflict of interest is perceived.

All cases will be treated confidentially. The ombudsman submits a report to the Board of Regents before each Board meeting documenting the cases he/she has been consulted on and the advice given and resolution sought and achieved.  To maintain confidentiality, the identity of the individuals concerned will not be reported.


Resident Research Grant

Resident Research Grant - submission deadline December 1 (guidelines, application form)

22.04.2020

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